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Why OpenKM with Collabora?

 Written by Biel Soler on 1st August 2025

In a time when we all work together and handle documents remotely, collaboration tools have become an absolute necessity—especially for the success of any business. One of the most powerful combinations is OpenKM + Collabora. This integration accelerates online editing and gives you greater control over the data your company generates. If you're looking for a productivity-oriented solution where privacy matters, look no further.

You can use the OpenKM system to manage your files efficiently. Meanwhile, Collabora Online is an open-source office suite that lets you collaboratively edit Word, Excel, and PowerPoint files directly from your browser—in real time. By putting all these tools to work, you gain the upper hand over your data and ensure full compliance, even with the strictest regulations like the GDPR.

Why should you use the OpenKM + Collabora integration?

1. Real-time collaboration for enhanced productivity

Imagine you and your team working on the same document simultaneously, with all changes updated instantly and automatically. OpenKM integrated with Collabora eliminates the chaos of unsynchronized drafts and streamlines review processes, allowing teams to connect and collaborate virtually while editing documents together. The result is a dynamic and efficient workflow.

2. Centralized access from anywhere

Unify everything under OpenKM—whether you're pulling resources from the cloud or local servers. When integrated with your own office suite powered by Collabora Online, you can also view and work on your files directly within the repository, without downloading them. This ensures you're always working with the most updated version—minimizing errors and confusion.

3. Security and information control

Privacy is not a luxury—it’s a necessity. OpenKM's Access Control lets you manage visibility and access to any type of information, define who can or cannot interact with it, and whether they can only view or also make changes. When editing files online with Collabora, you never risk unwanted exposure—data security is enhanced, not compromised.

4. Data sovereignty: Full control and legal compliance

Data sovereignty has become increasingly important. With OpenKM and Collabora working side by side, only you control where your information is stored—adding a layer of assurance for complying with your country's data protection laws. This is vital for organizations in highly regulated industries that must meet strict security and data handling standards.

5. Customizable and tailored to you

Both tools are highly adaptable. You can configure your own workflows and automations thanks to their flexible models. And with Collabora, you can expand functionality further using APIs. Better usability means a smoother experience—always up and running—so your teams can truly be productive.

6. Scalability and cost savings

Scalable by design, both OpenKM and Collabora offer architectures that grow with you. Start small and expand as your needs evolve—without high upfront costs or complex infrastructure.

Innovation without sacrificing control

OpenKM and Collabora work seamlessly for businesses that want to innovate collaboratively while maintaining control of their data.

Ready to manage and collaborate on documents more effectively—while doing everything you can to keep your data private?

Get a free demo today and see for yourself how this integrated solution can transform your organization, delivering the productivity, security, and control your business needs in a digital world.