Turn your information into knowledge

Utilizing a Document Management System results in a source of information about business activities that can support subsequent actions and business decisions and ensure accountability to current and future stakeholders.

Documents contain information that is a valuable resource and a critical business asset. A systematic approach to managing documents is essential for organizations and society to protect and preserve records documents as evidence of actions.

Effective Document Management will:

  • Enable you to conduct business in an orderly, efficient, and accountable fashion.
  • Support the formation of policies and managerial decision making.
  • Facilitate the adequate performance of activities throughout an organization.
  • Meet legislative and regulatory requirements, including archival, audit, and oversight activities.
  • Protect the organization's interests and the rights of employees, clients, and present, as well as future stakeholders.
  • Provide evidence of business, personal, and cultural activity.
  • Maintain corporate, personal, or collective memory.
  • Allow you to deliver services consistently and equitably.
  • Provide continuity in the event of a disaster.
  • Support and document current and future research and development activities, developments, and achievements, as well as historical research.
  • Provide protection and support in litigation, including the management of risks associated with the existence of, or lack of, evidence of organizational activity.
  • Establish business, personal, and cultural identity.
  • Provide consistency, continuity, and productivity in management and administration.

OpenKM Document Management System helps you organize, maintain, and govern documents from managers and any person who creates or uses them in their business activities. Control and track the entire life cycle of every document with automation, notifications, and auditing.

OpenKM Document Management helps your organization in:

  • Policies and standard setting.
  • Guideline establishment and promulgation.
  • Designing, implementing, and administering specialized systems for managing documents.
  • Assigning access, responsibilities, and authorities.
  • Providing a range of services relating to the management and use of documents.
  • Integration of the document management process into business systems and procedures.
Automatic cataloging

OpenKM saves you time and effort when you set your business logic to proceed automatically. You can set rules based on events, move a document to a new destination, change security, and apply document transformations such as conversion to PDF (with group4 compression) among others. Thanks to the OpenKM plug-in architecture, it is possible to easily extend these features.

Automatic metadata capture

OpenKM Zone OCR is an option for data capture and document processing. It is designed to transform streams of documents of any structure into business-ready data. Thanks to OpenKM architecture, it is possible to integrate with commercial technology like Abby Flexicapture, Kofax, Cognitive Forms, among others.


Optical Character Recognition, or OCR, is a technology that enables you to convert various types of documents, such as scanned paper documents, PDF files, or images captured by a digital camera into editable and searchable data. Thanks to our OpenKM architecture, it is possible to integrate open source and commercial OCR engines.

  • Multitenant.
  • Mail Archiver.
  • Digital Signature.
  • Cryptography.
  • Integrated BPM engine.
  • Stamp.
  • Reporting Engine.
  • Task Manager & Calendar.

Advanced preview

There are available extensions for previewing AutoCAD files. Thanks to our OpenKM plug-in architecture, it is possible to easily extend it to other formats.

Version control

Version control is the management of changes made to documents. They are usually identified by a number or letter code, termed the "revision number." Each revision is associated with a timestamp and the user making the change. Modifications can be graphically compared and previous versions can be restored.


OpenKM offers a complete and configurable audit trail. With it, you have documentary evidence of the sequence of activities that have affected everything in the system at any time a specific operation, procedure, or event.

Barcode reading

The barcode module supports the following formats: Codebar, Code 39, Code 93, Code 128, EAN-8 and EAN-13, ITF-14, UPC-A and UPC-A, RSS-14, RSS Expanded, Data Matrix, PDF417, QR Code, and Aztec. Thanks to our OpenKM plug-in architecture, it is possible to easily extend it to other formats.




CIFS, FTP, and WebDAV protocols are supported.


OpenKM can be quickly integrated with a third-party application. There are available integrations with Bonitasoft BPM, Microsoft Office, Vtiger, among others.

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General inquiries

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