Extend the OpenKM features

OpenKM is normally configured as a single-instance single-tenant (ST) environment where the tenant (who owns the instance) will run a single instance that is installed on one server or across a cluster of them.

It may also be possible to run multiple OpenKM instances (Multitenant) on the same server; it will allow the instance owners to store different content and create personalized client environments. Some advantages are:

  • Share costs with all tenants.
  • Share support and personnel costs.

Multi-tenancy enables multiple independent tenants to be hosted on a single instance, installed either on a single server or across a cluster of them. The main instance is logically partitioned such that it will appear to each tenant that they are accessing a completely separate instance of OpenKM.

OpenKM incorporates a barcode reading and identification module. The barcode module supports the following formats:

1D / Linear Barcodes

Codabar, Code 128, UPC-A y UPC-E, Code 39, EAN-8 y EAN-13, RSS-14, Code 93, ITF-14

2D / Matrix Barcodes

Data Matrix, Aztec, PDF417, QR

OpenKM's plug-in architecture makes it easily possible to extend to other formats.

The OpenKM module to archive emails allows us to use the repository as a document management system to store messages massively. The mail filing is an automated process for the preservation and protection of all emails.

There are a lot of benefits of email archiving, the most important are:

  • The recovery of lost or accidentally deleted emails.
  • Accelerated audit response.
  • Preservation of intellectual property.
  • "eDiscovery" in case of litigation or internal investigations.

OpenKM offers an e-invoicing module that extracts invoices in the "XML" format to store them on the system. It also allows other functions, including the ability to validate the invoice via digital signature, download in PDF format or send notifications.

CMIS is a specification for improving interoperability between Enterprise Content Management systems. OASIS approved CMIS as an OASIS Specification on May 1, 2010. It proposes a data model plus a set of generic services and several HTTP-based protocol bindings for these services, including REST/Atom.

OpenKM has several applications, which enable us to sign documents electronically to scan in PDF format.