OpenKM is normally configured as a single-instance single-tenant (ST) environment where the tenant (who owns the instance) will run a single instance that is installed on one server or across a cluster of them.
It may also be possible to run multiple OpenKM instances (Multitenant) on the same server; it will allow the instance owners to store different content and create personalized client environments. Some advantages are:
Multi-tenancy enables multiple independent tenants to be hosted on a single instance, installed either on a single server or across a cluster of them. The main instance is logically partitioned such that it will appear to each tenant that they are accessing a completely separate instance of OpenKM.
OpenKM incorporates a barcode reading and identification module. The barcode module supports the following formats:
Codabar, Code 128, UPC-A y UPC-E, Code 39, EAN-8 y EAN-13, RSS-14, Code 93, ITF-14
Data Matrix, Aztec, PDF417, QR
OpenKM's plug-in architecture makes it easily possible to extend to other formats.
The OpenKM module to archive emails allows us to use the repository as a document management system to store messages massively. The mail filing is an automated process for the preservation and protection of all emails.
There are a lot of benefits of email archiving, the most important are:
OpenKM has several applications, which enable us to sign documents electronically to scan in PDF format.
In the ever-evolving landscape of organizational integrity and accountability, OpenKM steps up with its pioneering 'Complaints Grievances and Requirements Module.'
This versatile tool reshapes the approach to feedback management in both corporate and governmental sectors. Its core focus is enhancing the management of complaints and grievances, a critical element in preserving trust and upholding ethical standards.
Optical Character Recognition (OCR) is a technology that extracts metadata in scanned images or documents and converts them into editable text. OCR can "read" and understand text, even in a handwritten scanned image and convert it into a text format that a computer can edit.
OpenKM stands out as a robust and versatile platform. A significant feature that enhances its functionality is the AI OCR (Optical Character Recognition) module. This cutting-edge tool is designed to revolutionize how businesses handle and process their documents, leveraging artificial intelligence to streamline workflows and increase efficiency..
Maximizing Document Management Efficiency: An In-Depth Look at OpenKM's Document Request Module.
Navigating the complexities of document management in the digital era demands sophisticated solutions. The OpenKM Document Request Module emerges as a beacon of efficiency, offering a blend of simplicity, functionality, and security. This expanded guide delves deeper into the module's features, benefits, and its impact across various industries, providing a roadmap for businesses aiming to enhance their document management systems.
OKMFlow is the native workflow engine developed by OpenKM to streamline and automate document-based processes. Fully integrated into the system, it allows users to design, execute, and monitor workflows without relying on third-party tools.
This new engine replaces the previous external solution, reducing complexity and offering deeper customization and control. With a graphical interface, dynamic task assignment, and integration with electronic signatures, email notifications, and metadata updates, OKMFlow transforms how organizations manage their workflows.
Whether it's contract approvals, document reviews, or regulated workflows, OKMFlow simplifies complexity and accelerates operations across any business sector.