Extend the features of OpenKM

Mail Archiver

The OpenKM module to archive emails allows us to use the repository as a document management system to store messages massively. The mail filing is an automated process for the preservation and protection of all emails.

There are a lot of benefits of email archiving, the most important are:

  • The recovery of lost or accidentally deleted emails.
  • Accelerated audit response.
  • Preservation of the intellectual property.
  • "eDiscovery" in the case of litigation or internal investigations.
  • Archive multiple messages into a single repository.
  • Archive mailbox messages.

Main goals of users

  • Data Preservation
  • Protection of Intellectual Property
  • Regulatory compliance
  • Litigation and Legal Discovery
  • Email Backup and Disaster Recovery
  • Messaging System & Storage Optimization
  • Monitoring of Internal & External Email Content
  • Records Management (Email Retention Policies)
  • Business & Email Continuity


  • Archive messages from Internet mailboxes such as Gmail or Yahoo! Mail
  • Any POP3 and IMAP mailboxes
  • Archive mailbox import queue
  • Archive multiple messages from Microsoft Outlook Addin for 2000 to 2013
  • EML, MSG mail message formats
  • Rules for automatic mail catalog ( customizable archive settings )
  • Configurable archive, retain and purge email according to your regulation
  • Digital Signing and verification ( secure archive compliance )
  • Fast mail search engine
  • Fast mail browser UI
  • Indexes any mail data ( content, attachment and metadata ).
  • Export to EML format ( available configure to export to other formats like PDF )
  • Retention rules (automatic purge aged mails based on rules)
  • Archive messages are checked by an Antivirus
  • Auto tagging
  • Quota management
  • Reporting
  • Full audit logs
  • Alerts based on archived search queries

Related videos:

  • Example of use of the OpenKM mail archiver module.