Written by Ana Canteli on July 04, 2025
Reducing invoice processing costs is a key priority for modern accounts payable departments aiming to cut labor expenses, minimize duplicate payments, and improve operational efficiency. Paper-based processes remain expensive: each invoice can take up to two weeks to process and cost between $12 and $30 per invoice.
Invoice processing costs include several factors:
According to industry standards, automated systems can reduce processing costs from $12–30 down to just $3–5 per invoice, resulting in significant cost savings and better expense management.
a) Data Capture and OCR
Modern automation solutions use OCR and artificial intelligence to automatically extract data from invoices, eliminating repetitive tasks and reducing errors.
b) Invoice Matching
Comparing invoices with purchase orders and delivery notes improves accuracy and prevents duplicate payments.
c) Automated Workflows
Eliminating manual data entry shortens processing times, streamlines accounts payable workflows, and ensures policy compliance.
d) Electronic Invoicing
Using digital formats like XML enables faster, more reliable, and controlled document exchange.
OpenKM is a powerful document management platform that optimizes invoice processing and generates tangible cost savings through:
Automated Invoice Management – Automatic recognition, indexing, and routing of invoices to reduce processing time and labor costs.
Advanced OCR and AI – Accurate data capture, batch classification, and efficient invoice processing workflows.
Electronic Invoicing – Native support for XML, digital signature, traceability, and regulatory compliance to avoid late payment penalties and missed early payment discounts.
Custom Workflows – Configurable approval chains, automated rules, and alerts to support executive oversight using OKMFlow, OpenKM’s native workflow engine.
ERP and Global Office Integration – Compatible with CMIS, REST API, and Microsoft extensions for unified invoice processing across the organization.
To maximize the benefits of OpenKM:
North America: Please call +1 646 206 6071.
Office Hours:
Monday - Friday: 08:00 am - 17:00 pm EDT for immediate assistance. Currently, it is Friday 04:57 am in New York, USA.
Europe Spain: Please call +34 605 074 544.
Office Hours:
Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CEST for immediate assistance. Currently, it is Friday 10:57 am in Palma de Mallorca, Spain.
OpenKM worldwide: