Document Management System

OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS), EDRMS or CMS.

A Document Management Software (DMS) is a computer program used to store, manage, and track electronic documents and images of paper-based information captured using a document scanner or other means.

OpenKM is a management solution that allows businesses to control the production, storage, management, and distribution of electronic documents, and to control the flow of documents.

OpenKM is a document management software that integrates all essential document management, collaboration, and advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity, and automation setup.

With OpenKM enterprise document management, you can:

• Control your enterprise content.
• Collect information from any digital source.
• Collaborate with colleagues on documents and projects.
• Empower organizations to capitalize on accumulated knowledge by locating documents, experts, and information sources.
• Enterprise content management features.
• Manage digital content or documents.

OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes, and helping employees coordinate effectively with both the organization and each other. By linking processes with content creation, OpenKM enables organizations to exchange transactional information and respond more quickly to new or changing business requirements.

With OpenKM:

• You can create intricate workflows.
• Workflows for review, approval, and validation.
• Support for serial and parallel workflows.
• Assign tasks to groups or users.
• Monitor workflow tasks, status, and process.
• Configurable mail message notifications.

Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.

Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.

Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document.

Barcode: Barcode reading and identification module.

Electronic Invoicing: E-invoicing module extracts invoices in "XML" format and stores them in the system.

CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server.

Cryptography: Files are encrypted and decrypted.

Reports: Create and use your own Jasper Reports. Reports are generated in PDF format.

Task manager: Create, administrate, and assign a task to users and roles.

• Mail Archiver
• Multitenant.
• Electronic Signature.
• Barcode.
• Electronic Invoicing.
• CMIS.
• Cryptography.
• Reports.
• Task manager.

OpenKM Dev-tools is a suite of utilities that allows you to create a custom app tailored for your organization’s needs, easily handle your content, simplify your workflow, and increase your efficiency and effectiveness.

The OpenKM’s development tool suite is formed by: