Document management system

Record management is the government field responsible for the efficient and systematic control of the creation, reception, maintenance, use, and disposition of records. The records are information created, received, and maintained as evidence by an organization or person to pursuance legal obligations or business transactions.

OpenKM Record Management helps your organization by enabling efficient processes to capture and maintain evidence and information about business activities and transactions in the form of records.

In an electronic records management scenario, records are created, received, and used in business activities. To support business conduct, comply with the regulatory environment, and provide accountability, organizations should create and maintain authentic, reliable, and usable records and protect those records' integrity for as long as required.

With OpenKM enterprise document management, you can:

• Set life-cycle management.
• Set information governance.
• Manage content.
• Set policies and standards.
• Assign responsibilities and authorities.
• Design, implement and administer specialized systems for managing records.
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Knowledge management is a decision support system that requires implementing a model that relates to learning processes - sometimes based on machine learning - and the capture and transferal of knowledge with everyday activities (knowledge sharing process).

New knowledge must be disseminated to all relevant parties as efficiently as possible. Learning tools and techniques should help create a favorable culture and predisposed attitudes towards sharing. Also, reusing past knowledge is faster than making it again, and intelligence must be stored to be reused.

Some characteristics of a knowledge management model (knowledge management strategy):

• Promote connectivity between systems (sharing management solutions).
• Create a working network or practical communities to share the know-how.
• Identify people with common interests or disciplines (competitive intelligence).
• Foster a culture within the organization that encourages networking between people and collaborative work.
• Establish processes to automatically distribute information to the people who may make use of it
• Remove barriers that prevent information from being shared.

Enterprise Content Management - ECM software - is a term that combines document management, records management, search, collaboration, workflows, data capture, digital transformation, electronic signature, forms processing, digitization, and digital assets management (DAM); this includes mechanisms or tools for collaboration and managing business processes through Workflow or BPM solutions.

Content management systems primarily aim to manage the life cycle of information from initial publication or creation through archival - storing data - and eventually disposal. OpenKM helps you optimize your processes' quality and consistency, automate the guidelines and help your organization manage your results (information management).

Some ways Enterprise Content Management helps:

• Simplify the management of corporate information.
• Increase the control of information within the organization.
• Improve and simplify business processes.
• Establish policies for retention, transfer, and destruction of information.
• Remove barriers that prevent information from being shared.
• Cost savings.
• Improve the efficiency of the organization.