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Document management made easy.
Effective record management.
OpenKM is a Document Management System (DMS), alternatively called Enterprise Content Management (ECM), Electronic Document and Records Management System (EDRMS), or Content Management System (CMS.)
OpenKM can store, manage, and track electronic documents and images of paper-based information captured using a document scanner or other means.
OpenKM allows your organization to control your electronic documents' production, storage, and management.
OpenKM integrates all essential document management, collaboration, and advanced search functions into an intuitive and easy-to-use system. The application includes administrative tools to define the roles of users, set access control, set user quotas, secure documents, and set up automation.
With OpenKM, you can:
Record management is the government field responsible for the efficient and systematic control of records' creation, reception, maintenance, use, and disposition. These are information created, received, and maintained as evidence by an organization or person to pursuance legal obligations or business transactions.
OpenKM Record Management helps your organization to enable efficient processes by capturing and maintaining evidence and information about business activities and transactions in the form of records.
Electronic records management involves creating, receiving, and using records. Records must be authentic, reliable, and usable for as long as possible to support business conduct, comply with regulatory requirements, and provide accountability.
With OpenKM, you can:
OpenKM features a powerful Workflow engine capable of supporting the most complex business rules and processes. It allows for creating, managing, and modifying simple and complex workflows in an intuitive, logic-based way.
OpenKM's workflow characteristic enables us to:
Given a specific event, OpenKM allows you to apply validation rules and set up specific actions on the documents without human intervention.
Some examples of automated tasks are:
Some examples of automated tasks are:
OpenKM's dynamic and versatile architecture is utilized to create the following modules:
OpenKM provides an interoperable platform that capitalizes on resources across different applications and repositories.
OpenKM furnishes several integration methods such as:
The new OpenKM interface, already in distribution, provides a modern and updated environment to carry out the documentary operations that any company may need. The performance tests carried out before its launch yielded unbeatable results concerning its performance, with high load volumes, accesses, and usability. All users have reacted positively to the new environment.
Furthermore, we must mention other substantial improvements that this new interface incorporates that are not perceptible from the outside. Some of these improvements are as follows:
Nor can we fail to also highly the modules that can complement the actions that the application proposes. Among them, we would like to mention the following especially:
Additionally, we want to mention the team's effort to respond to the continuous training requests received from users and customers. Today, the OpenKM Academy is a reality that offers primary user, advanced administrator, and consultant courses, among others.
It's important to point out that the application is a multi-operating system and multi-database, currently available, and can be installed on a server or our data center. There is even the possibility of having the best of both through our hybrid solution. We provide hosting and server maintenance, and we take care of the correct performance of backup copies (daily, incremental) for the peace of mind of all our clients.
OpenKM global network is a growing complex of System Integrators, Technology Partners, Resellers, and Cloud Service Providers.
The global network of partner companies provides a wide array of services and solutions, from installation, integration, customizations, support, and training.
OpenKM's partners take advantage of the OpenKM expertise to develop end-user modules for the OpenKM Document Management System.
Business partners are the primary level of support to their clients' companies.
OpenKM offers attractive business opportunities worldwide.
We provide our customers with consulting for OpenKM implementation, integration, upgrade, migration, and support services.
Many mid to enterprise-level businesses have successfully adopted OpenKM and have brought their business one step above the rest, and we help them do it.
Our Open KM experts and engineers are well-versed in electronic document and record management practices. We can advise you on request from start to end of your project.
Please find out more from us!
Our company has begun using the OpenKM professional edition after about one year of using the free Community Edition.
The advanced feature set is robust and excellent.
We are slowly incorporating it into our IT infrastructure. To a very enthusiastic staff.
Tech Support is very responsive and excellent.
We are glad to have joined the OpenKM family.
OpenKM has proven to be an extremely cost-effective document management system. It replaced a system that originally was priced over $100,000 and whose maintenance costs were $25,000 annually.
The functionality serves all of the same functions, and it has proven to be a very stable and easy to maintain environment. Its support is excellent.
We are extremely happy with the software.
Our experience with OpenKM has been good since we have been able to organize our documentation, secure it and, above all, keep it adequately, allowing access at all times from any place where we are.
The software fulfills its purpose, just with a couple of customer service problems. We feel comfortable with the application.
Friendly interface - possibility of interconnection with other systems - reasonably priced.