OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS), EDRMS or CMS.
A Document Management Software (DMS) is a computer program used to store, manage, and track electronic documents and images of paper-based information captured using a document scanner or other means.
OpenKM is a management solution that allows businesses to control the production, storage, management, and distribution of electronic documents, and to control the flow of documents.
OpenKM is a document management software that integrates all essential document management, collaboration, and advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity, and automation setup.
With OpenKM enterprise document management, you can:
OpenKM Record Management helps your organization by efficiently and systematically controlling the creation, reception, maintenance, utilization and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
With OpenKM enterprise document management, you can:
OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes, and helping employees coordinate effectively with both the organization and each other. By linking processes with content creation, OpenKM enables organizations to exchange transactional information and respond more quickly to new or changing business requirements.
Given a specific event, you can apply validation rules and certain actions to be performed on the documents without human intervention. Some examples are:
The main advantages of automation are:
Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.
Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.
Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document.
Barcode: Barcode reading and identification module.
Electronic Invoicing: E-invoicing module extracts invoices in "XML" format and stores them in the system.
CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server.
Cryptography: Files are encrypted and decrypted.
Reports: Create and use your own Jasper Reports. Reports are generated in PDF format.
Task manager: Create, administrate, and assign a task to users and roles.
OpenKM enterprise document management provides an interoperable platform to capitalize on resources across applications and repositories enterprise-wide. We developed OpenKM with the goal of providing several methods of integration:
Available connectors:AutoCAD, MS Office, BonitaSoft, Kofax, Abby Flexicapture.
OpenKM Dev-tools is a suite of utilities that allows you to create a custom app tailored for your organization’s needs, easily handle your content, simplify your workflow, and increase your efficiency and effectiveness.
The OpenKM’s development tool suite is formed by:
OpenKM's Partner Program is designed to create mutually beneficial relationships that increase the overall success and capability of the OpenKM ecosystem. Backed with OpenKM's support, partners have an enormous amount of flexibility to capture OpenKM related opportunities in your territory. We work with these partners to provide customers the best enterprise document management solutions possible.
In OpenKM, we’re always on the lookout for enthusiastic partners that have extensive technological expertise, commitment to providing innovative solutions for clients, and a recognizable and trusted presence in their territories.
Allen G. CDX Diagnostics.
Our company has begun using the OpenKM professional edition after about one year of using the free Community Edition. The advanced feature set is robust and excellent. We are slowly incorporating it into our IT infrastructure. To a very enthusiastic staff. Tech Support is very responsive and very, very good. We are glad to have joined the OpenKM family.
David R. Whipactsys.
OpenKM has proven to be an extremely cost-effective document management system. It replaced a system that originally was priced over $100,000 and whose maintenance costs were in excess of $25,000 annually. The functionality serves all of the same functions, and it has proven to be a very stable and easy to maintain environment. OpenKM's support services have been excellent assisting in everything from trouble shooting to upgrades. We are extremely happy with the product and the support of it
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